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January 11, 2013

Print from Anywhere: Google Cloud Print Enables Internet Printing

digital image of printer with paper

I refuse to replace my old, ailing printer because I believe it’s a dying technology, like landline phones and fax machines. Yet just as a home phone is good for emergencies and faxing is often convenient, sometimes you just need to print: forms that require signature, travel confirms, etc. Enter Google Cloud Print: a simple application that allows you to print remotely to any Google Print-enabled printer from any computer or mobile electronic device with access to the Internet. Finally, I can print without wrestling with my own printer.

Let’s say you’re working from home and finish tomorrow’s presentation. If you’ve set your office printer up to receive Google Cloud Print requests, you can send the final project over Wi-Fi directly to the printer and it will be waiting for you when you get to work. If Grandma’s pleading for more photos of the grandkids, have her set you up as an authorized user on her Google Cloud Printer and send pictures right to her desk. Even if she’s turned her printer off for the night, the job will wait in queue until she powers it back on.

You can use Google Cloud Print on any printer that connects to the Web (it supports both Windows and Mac), even those that have to be connected to a computer to do so but, if you plan to use the application regularly, consider a Google Cloud Print Ready printer. They connect to the Internet right out of the box over your home or office Wi-Fi network without needing to run through a host computer and they also register themselves directly with the Google Cloud Print service, so they’re always available. You’ll get the same PC-free functionality from any Wi-Fi capable printer, but it may require additional drivers.

To enable Google Cloud Print on an existing printer, download Google Chrome onto the computer to which it’s connected. After Chrome is installed, click on the wrench icon on the browser toolbar and drill down through the settings tab to advanced settings to the Google Cloud Print section. Sign in using your Google account. Then, click “finish printer registration” and Google Cloud Print is enabled.

Once the printer is registered with Google Cloud Print, enable sharing with the parties you want to allow to print. Log into your Google account and navigate to the Google Cloud Print management page. Click on “printers” and select the printer you’d like to share. The person you share with will receive an e-mail to confirm his or her registration.

Simply install an app onto your Wi-Fi enabled Smartphone or tablet and Google Cloud Print to gain the wireless printing capability most mobile devices lack. Users of iOS devices should look for the PrintCentral Pro App ($5.99 for iPhone and iPod Touch, $9.99 for iPad, iTunes Store). Gmail for Mobile allows you to create and print e-mails from any mobile device. Visit m.google.com/mail from your phone or download the application from Google Play or iTunes. Google Docs for Mobile lets you create, share and print Google Docs from your Android or iOS device.


Andrea Eldridge is CEO and co-founder of Nerds On Call, an on-site computer and laptop repair service for consumers and businesses. Andrea is the writer of two weekly columns, Computer Nerds On Call a nationally syndicated column for Scripps-Howard News Service, and Nerd Chick Adventures in The Record Searchlight. She regularly appears on shows such as Good Day Sacramento, Good Morning Arizona and MORE Good Day Portland, offering viewers easy tips on technology, Internet lifestyle and gadgets.

5 Responses to “Print from Anywhere: Google Cloud Print Enables Internet Printing

    avatar Ajaz says:

    Well I still like the old type of printing, OK I agree that the technology is changing but I need time to get the hang of it.

    avatar Alan Robertson says:

    “If you’ve set your office printer up to receive Google Cloud Print requests, you can send the final project over Wi-Fi directly to the printer and it will be waiting for you when you get to work.” Kind of like a fax machine then?

    What if the printer ran out of paper, ink or toner – I would be very nervous of sending any confidential presentation over the cloud only to find that everyone has turned up for the presentation except the printer hasn’t done its job!

    avatar James says:

    My wife and I use this for our home printer all the time. Our Android phones can print through an HP app, and we can be at the local coffee shop doing homework, and still print just fine. It’s pretty slick! I’m not sure I would use it in the business sense though, in case of any confidentiality issues.

    In that case, much like a fax machine you would want to use a dedicated and confidential place.

    avatar danielle says:

    We print at work from our computers to a printer in the next room – at home my printer is connected to the PC, we have wifi at both, but I couldn’t print to either my work printer or my home printer from my MacBook! I’ve been uploading the files to google or to flash reopening and printing, a schlep – this can really help. Thanks for the post!

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