December 17, 2015
Technology shouldn’t hold you back. It was made to help you perform tasks more effectively and efficiently. If your company is using older technology that wastes valuable time, you should consider beginning the process of updating your methods. The days of dictating to your secretary and making copies in triplicate are over. Upgrade these old-fashioned technologies to compete in a fast-paced world. When you have the latest and greatest, you don’t have to worry about being left behind. Just remember to choose your technology wisely and get the products that will best serve your industry.
The Rolodex is still in fashion, and commonly used in many offices that refuse to upgrade. The tactile experience of looking for a phone number is fine, but it’s just not fast enough or large enough to capture all the information you need about an individual or business. Make use of newer technologies and upgrade your old phone numbers into a computer database that can be accessed securely from any device. If you have several different numbers for various offices, partners and different devices for each, make sure you use a system so you can see how many numbers an office has and which will get you the fastest response.
While these computers still have a place in some companies, there is no need to force your employees to sit down at a desk for prolonged periods of time. Take advantage of the latest research that suggests people who move around more often are more productive, healthier and better at their jobs. Consider mobile computers for better employee morale and productivity. Laptops can be great for both working at a desk and on-the-go.
The Fax Machine
Japan still uses the fax machine in bulk. So much so, that as recently as 2014, they touted a new method of sending faxes that was more secure. The practice involved two people to send a fax. One to dial the number, and the other to verify it. Paper is not only bad for the environment, it can’t compete with the ability to instantly send scanned documents through e-mail and dedicated digital delivery options.
A tape recorder used to be essential for recording information quickly, but it’s no longer something that a business can afford to spend time with. Digital recorders are compact, efficient, and provide higher quality recordings.
Get rid of slow Internet connections. Every time an employee has to wait for a page to load, you are losing valuable company time. If you’re still using dial-up, then you really need to upgrade your systems. The only place dial-up should be used is when you need an essentially impenetrable way of sending documents, albeit at a very slow pace.
Old Operating Systems
It used to be a sound recommendation to hold off on updating your operating system because new releases were often incompatible with new software. It was an IT nightmare to try to update all of the systems in the workplace. For security reasons, it’s no longer acceptable to wait to update your systems after two new releases have come out. New systems help you work better, more efficiently and reduce the potential for security breaches. IT services can help set up a new system of digital infrastructure to help you get on the right track.
Many of the older technologies still work in a very practical sense. The problem is when you want to distribute your work to others. In those instances, older technologies are difficult to work with, transcribe, and disseminate on a mass-scale.
Brooke Chaplan is a freelance writer and blogger. She lives and works out of her home in Los Lunas, New Mexico. She loves the outdoors and spends most her time hiking, biking and gardening. For more information contact Brooke via Twitter @BrookeChaplan.