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February 29, 2016

6 Programs That Will Make Your Business More Organized

Photo Credit: Ambro via freedigitalphotos.net

When it comes to becoming organized, you might think business would be leading the way with more developed, structured and organized methods. Unfortunately, that’s not always the case. According to a recent survey, about 78 percent of the businesses in the U.S., attribute their poor performing bottom line to a lack of a systematized organizational structure. This article covers six overall program steps that help make a business both a success and more profitable.

Legal Structure And Modifications
How you organize a business legally is perhaps one of the foremost processes to consider before starting a business. This includes, but is not limited to, the following steps that many business start-ups don’t factor in:

  • A business plan;
  • Funding sources;
  • The degree of personal control an owner may wish to maintain;
  • Which legal structure is best for tax purposes: sole proprietorship, partnership, incorporation or a limited liability company (LLC)?
  • Who controls/manages the business if the owner can’t.

Having the consultation benefits of an accountant or business attorney may help resolve the above questions and the Internet is replete with online services that will fill in the gaps.

Employee Onboard Software
Otherwise known as organizational socialization, customized employee software basically refers to the methods used to educate employees in becoming more effective and more productive.
Consisting primarily of methods such as formal meetings, interactive lectures, video presentations, printed materials and/or digital-based orientations, recent research indicates that the results of such procedures are less turnovers, less job-related stress, and more productivity. At Bamboo HR there are several widely-used employee onboarding software programs from which to choose.

Customer Relationship Management (CRM)
Today it seems the ongoing trend is organizing businesses with CRM programs to better grow their profits. Using the latest practices and strategies to complement the developing technologies, companies can better manage and analyze their interaction with their customer bases.

Interactive Software Platforms
Highly used on the corporate level and educational platform, these programs concentrate on the use of interaction between the organization and their employees, customers, or students and faculties. Already widely used by software developers such as Google and Zoho, on a smaller scale, interaction makes real-time feedback and organizational co-operation more feasible.

Keeping The Desktop Clean
Generally speaking, the desktop is a sure indicator of the computer’s overall state. Old documents, files, installers, or old, non-updated software should hit the trash bin or be filed elsewhere.
Equally important is “taking out the trash.” Keeping the recycle bin full is one sure way to slow down the PC — especially if you don’t do it weekly. All this being said, frequently used and important reference tools and files can should remain on the desktop.

Organizing Business Records
Although paperwork storage and maintenance has been greatly reduced over the years, this vitally important practice and discipline still predominates in many smaller-sized business environments. As such, it’s advisable to organize papers in specific areas in hard copies, and not just digitally on your computer or in the cloud. Below are some examples of drawers that can be labeled as the following:
• Most Used Forms in the business such as employees applications, tax forms and invoice forms.
• Business and Account Records kept generally for the last seven years.
• Bank Records such as check statements, deposit slips, and any loan-related notices and documents.
• Contracts of all agreements signed: real estate leases, equipment leases, and purchase and sales agreements.

By implementing some of the above steps and programs to organize a business, an upward growth pattern soon develops. Today, especially with the use of computers and the Internet, an organized structure helps take business to a level not reached before and into a more productive environment.


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Brooke Chaplan is a freelance writer and blogger. She lives and works out of her home in Los Lunas, New Mexico. She loves the outdoors and spends most her time hiking, biking and gardening. For more information contact Brooke via Twitter @BrookeChaplan.

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