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October 1, 2018

Boost Small Business Success by Using Project Management Techniques

Everybody gets excited at the prospect of starting a new business. But growing your small business to become a large enterprise you envisioned is not an easy feat. A host of teething problems – inadequate and unskilled staff, financial constraints, inefficiencies, among others – always keep pulling you back. 

To mitigate the challenge, you need to work out a way that helps you stand out. You need to put on your innovative gear. One clever hack small businesses can adopt is employing project management techniques in their day to day operations. That way, you will end up achieving the set of goals you have within the stipulated budget and timeframe.

Adopting agile project management System technique

What your small business desperately needs is adopting agile project management Software. The truth is, unlike established brands, small businesses usually face a complex business climate. The requirements may change overnight and demands might rise abruptly.

As a result, your business will need a solution that will help you: 

  • Achieve higher customer satisfaction.
  • Achieve better product quality.
  • Foster enhanced team collaboration.

And, that’s where adopting project management techniques come in. For example, using agile project management techniques will help facilitate a more adaptive and fluid business environment. Besides, this technique allows better and constant communication between members of your team, stakeholders and your customers

What are some of the areas where adopting these methods can help your small business grow? 

Evaluate the progress of your projects in real time

You are always working on a tight budget. You cannot afford to take chances. Good project management software can help you implement an effective collaborative solution and also enhance the performance management system of your business. That way, you can easily track the project progress of each project (or task) accurately. 

This is very important when it comes to successful delivery of the project you are working on. For example, you can use kanban and Agile project management Software tools to facilitate better collaboration between members of your team. That way, they can find the methods best suited for developing and delivering their services and products within the stipulated time frame and budget.

Using the same tools, your team members can easily collaborate with stakeholders. That way, it becomes easy to later inspect and where possible adjust the service or product vision ensuring the final product is as valuable as possible. At the same time, it allows the team members to respond to any changes, if required. 

Allows you to better estimate your resource capability

For you to successfully deliver your project, you need to have better resource capability planning. That way, you will be able to analyze how a given project will impact the available resources in real time and it will become easier to manage customer expectations. It also helps improve the overall productivity of your small business.

Besides, performing proper resource planning will help you reduce the cost of running your projects in the long run. Resource capability planning is a very critical aspect of your small business. Why? Because it is through such processes that you will be able to provide everything you need to match the needs of your customers and, at times, even exceed their expectations. 

With the right project plan, you can have a clear visual representation of all projects in hand and how you and your team are planning to deliver them to your customers. 

Enhance better collaboration among your team members

Thanks to advancement in technology, modern project management Software tools work beyond creating invoices, reports or time tracking. These tools also work as collaborative solutions – by encouraging (and allowing) your team members to share knowledge. 

They also allow your team members to work in synergy throughout the lifecycle of the task (project) at hand. That means instead of team members pursuing their own objectives, each member will be making a contribution towards a common business goal. That means your business will benefit from better innovation, improved problem solving ability and increased efficiency in product development and delivery. At the end of the day, it leads to a reduction of operational costs. 

Better cash flow and improved cost control

Generating a project budget requires a bit of experience in project management. Using project management system & techniques, it becomes easier for you to create working budgets right from project plans/estimates. Besides, the tool allows you to monitor your budget, have a real time picture of your small business’ future financial projections and by employing project techniques help ensure better cash flow. The tools will enable you to fully automate the billing system and track all payments in real time. That way, it becomes easier for you to improve cash flow, reduce billing errors and maximize revenues. 

Summing it up

Small businesses can often be described as the engine-room for innovation. There is always a lot of experimentation. There are lots of new processes your business might undergo to stand out or get the job done on time and within budget. Adopting project management software & techniques when a piece of work departs from the norm in terms of risk exposure, scale, and even value to the company can help steer your small business to higher heights.


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A Software Analyst at SoftwareSuggest, Nidhi Raghuvanshi studies and writes reviews about Software in categories such as SFA Software, Restaurant Management Software and HR Software and Business Intelligence.  She is a Google certified Digital Marketer. In her spare time, she likes to read fiction.

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