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The Web’s Top 10 Project Management Tools

Time and project management efficiencies are essentials for small business owners who are mired in the world of multi-tasking. It isn’t just a luxury to ensure small teams are working quickly and productively; it can make or break your business. Whether you have a small in-house army, a virtual team, or even a party of one, intelligently managing all required project and company responsibilities enables you to wholly focus on the tasks at hand, rather than stress about planning.

Fortunately, there are a lot of organized software developers who have created a number of useful tools. Depending on your specific needs and requirements, project management software options these days can help you track time, assignments, team members, department goals, and individual tasks for all in visually effective charts and summaries. Check out the 10 useful options below. Your solution to better time and project organization is likely in this list.

1) Wrike

With a slick, intuitive interface and genius collaboration features, Wrike is a great solution for virtual teams and single entrepreneurs. What Wrike does best is email integration; it’s immensely mobile-friendly and connects your inbox with task monitoring better than almost any other software solution.

2) TeamWorkPM

Another snappy web-based project management offering, TeamWorkPM has impressive team management features, a very reasonable pricing structure, and a repository that houses all your essential documents in the cloud, accessible to all team members. TeamWork is also great for client work, should you need to grant access to clients regarding task progress, documentation creation, and related facets. If you work in an Agile production environment, however, TeamWork isn’t compatible.

3) Assembla

Ideal for remote teams who need to track intricate tasks, Assembla is aces at time management and optimizing efficiencies. Assembla uses a ticketing system to create and track tasks, and while this process has a bit of a learning curve, once mastered it’s an extremely useful way to keep projects and teams focused on essential details while delivering results in a timely manner.

4) Basecamp

Basecamp is a very popular project management software system that, unlike Wrike, dismisses integration with email and instead creates a collaboration wall within the application. It’s very good at facilitating targeted and effective communication among team members, and it’s also extremely adept at monitoring version control for core files and documents.

5) Producteev

Effective for both one-man-bands and larger remote teams, Producteev acts more like a very intelligent to-do list. Users receive real-time alerts indicating task statuses or due dates, and team leaders are empowered to create multi-faceted virtual workspaces for online collaboration. Deadlines are integral to the Producteev process, and it also produces excellent productivity reports as well.

6) Teambox

Teambox is another tool that’s suitable for single, and small, person teams. Teambox’s mission is to organize inboxes and communication threads, freeing up more time for productivity. It intelligently organizes projects, guiding team leaders to the essential threads and to-do’s for every project stage. Users can even post Facebook-like status updates that alert all members of the high-level urgencies and current focuses. Overall, Teambox ranks as one of the most intuitively created project management user interfaces; this is one tool for which you likely won’t need to search the help archives for answers.

7) Jira

Immensely powerful and feature-rich, Jira is a project management powerhouse. It’s highly configurable for a very custom experience, which is great news if you have tech-savvy team members who can utilize the tool’s flexibility to meet the individual needs of your organization. Developers can even leverage the plugin architecture and install additional widgets for more time and task tracking power. Jira works well in an Agile production environment too. The major drawback of this popular application is adoption; because it offers so many useful project tracking aspects, it can take some time to get up to speed and correctly utilize all Jira has to offer.

8) Time Doctor

Time Doctor takes the perspective that almost all companies – and employees – don’t correctly manage their time. To assist in this endeavor, Time Doctor offers screenshot time management monitoring, which is helpful for managers of virtual teams, and auto-generates daily reports, gathering data on websites and applications that are used by each contractor. This is an awesome tool for those who need to track where every penny goes.

9) Central Desktop

Another whip-smart cloud-based project management tool, Central Desktop helps eliminate clutter on your hard drive and keeps every critical file for your company in one net-based central location. Features include an instant time-tracker, fantastic collaboration tools like a built-in instant messenger and real-time web conference capabilities, and document editing similar to Google Docs. Users can also post status updates about any task, and one of the smartest features is the discussion forum for specific projects to help remote team members feel more connected.

10) Confleunce

Wiki users adore Confluence. Much of the user interface and features are centered around a similar process flow. Confluence has one of the better search functions in project management software, and file sharing is a drag and drop breeze. Confluence excels primarily at document and information sharing; it even features a host of plugins that help keep teams organized in this fashion. Finally, its very smart integration with Microsoft Office is always a major selling point.

Did your favorite project management solution make the list? Let us know what you use, and why you love it.

About the author

Tina Courtney

Conscious online marketer, web executive, and multi-faceted writer Tina Courtney has been creating and fostering online innovations since 1996. Tina has assisted many clients in maximizing online production and marketing efforts, and is a staff writer for SiteProNews, one of the Web’s foremost webmaster and tech news blogs. She’s produced and marketed innovative content for major players like Disney and JDate, as well as boutique startups galore, with fortes including social media, SEO, influencer marketing, community management, lead generation, and project management. Tina is also a certified Reiki practitioner, herbalist, and accomplished life coach.  Learn more on LinkedIn, Facebook and Google+. Visit My Google+ Profile


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  • Your TeamworkPM link takes you through to not them!

    And why would you have your links open in the same window, are you for real, sloppy man!

  • Great tools you have shared Tina. I have used basecamp, it’s easy to use and great benefit about basecamp is it’s free not paid.

  • Hi Tina,
    I’m after a project management solution that is aimed primarily at showing the client their project status, and has to be web based. The ideal would be a WordPress plugin that we could brand and manage easily, but open to iFraming a web system that looks nice for client-end viewing – it’s more about showing current status of a project than it is about helping us manage the project. Can you recommend anything?

    • Hi Perry! I actually use TeamWorkPM for exactly what you describe. It’s web-based and does a great job of housing all related files in a web project for clients to key tabs on. I also use it to keep them current on supplying content we need to create the projects as well. It’s not perfect, but it’s the best I’ve found thus far 🙂

  • Great write up. We recently reviewed a lot of these solutions when looking for a system and ended up picking Workgroups due to it’s customization capabilities and workflow automation features. Definitely worth a look if looking for a solution.

  • I think it is really great tool for those who is managing project of any comapany. I also want to make my future in management but due to exprience I don’t get job.

  • Very good list! Basecamp and Jira are really great tools. Also, I would like to suggest you to have a look at Kanban Tool. Nice solution for workflow management and collaboration.

  • I’d +1 for proofhub. We’ve been enjoying it since last 7-8 months and no regrets.

  • Thanks for the article; it’s good to see what your current favourites are. We looked at some of these last year and then chose which has tidied us all up and turned out to be indispensable.

  • I am a now using a simple online project management suite called What I liked about it is that it is hosted online and allows me to manage projects and tasks, notes, to-do’s and time tracking, etc. It also allows me to upload documents and files to a central place to organize everything. It is a simple software package but packs a lot of features.

  • Thank you for sharing this. When it comes to managing my work, Meetings is a great app that helps you managing your meetings more effectively. It was my best discovery in the last year.

  • Hi,
    Great comparison with extensive list of tools. But I would like you to review SwiftALM from Digite, as it provides the most comprehensive end to end Application Lifecycle Management solution for an organization. Rich set of features with wide integration capability  and flexible pricing makes SwiftALM the most worthy product among various PM tools. Please visit to learn more about ALM and Kanban products.

  • Thanks for this list, some good picks. I used to work with JIRA for development issues and software bugs when I used to run a App editor SMB.
    Now for my own productivity management and for the project management within my team I use ( It’s dynamic note-taking feature is awesome: it lets me manage all my to-dos and projects while taking notes. It has a real-time collaborative version as well, which is pretty nice for project meetings. You should have a look at it, it might be more effective than most of the app listed above…

  • Great article! Let me suggest one more Project Management platform based on cloud that really facilitates each project no matter the size and complexity. Its name is Comidor and you can find all the information you may need at its website . You can try also its free demo version available there.

  • Tina, why are time tracking tools part of project management list? Do they comply to the core project management or just do support the process?

  • Great list, Tina! Not sure if you are accepting submissions but I wanted to include a brand-new app that I think would be perfect for this list 🙂 is a powerful cloud-based project management software app that provides simple and intuitive user interfaces for collecting textual data, numeric data, single choice answers, multiple choice answers, pictures, video, audio and GPS locations.

  • Thanks for this article, there is a great piece of knowledge. Based on my own experience it was really hard to me to boost my productivity and efficiency without any help. That’s why I decided to try time tracking software (TimeCamp) which helped me a lot because I met all my distractions.

  • I do not aim to describe or review – it is simply that article and thought that I was looking for, thank you.

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