February 26, 2015
Today’s workforce is happily embracing the technology that enables them to improve all aspects of their workday, from saving time to improving productivity, to communicating better and working better with team members. The multitude of apps that are available for such activities are overwhelming, and one can easily spend days going through them all to find the best ones.
Thankfully, you don’t need to spend countless hours combing through so many different apps (that wouldn’t be very productive, would it?) Compiled here is a list of eight of the best, most popular and widely used apps that can help you to improve your productivity as well as enhance other aspects of how you work throughout the day.
1. Google Drive
Chances are you are already familiar with some of Google’s apps (there are so many), but if you aren’t already using Google Drive. You are going to want to. This handy, useful app is similar to Dropbox, but with a bit more functionality than simple storage. Google Drive enables you to easily open, view, edit, save and share files of various types from any mobile device. Others can have access to the same Drive via the settings, so that you can work on documents together with a team, or easily pass documents to other colleagues for review without them worrying about having to download files from their e-mail or be in the office to view a hard copy.
There are many project management apps available, but ‘Basecamp’ (https://basecamp.com/) has emerged as one of the most popular. With Basecamp, you can assign projects, add notes, check status updates, list priorities, set deadlines, administer tasks to different team members and more. Overall, it is a great way to manage projects in a time-efficient and more productive manner.
Tired of having to go through the process of doing the same things over and over on your iPhone? ‘Workflow’ (https://workflow.is/) takes care of that by enabling you to set up automatic actions, such as taking a picture and e-mailing it to various colleagues. This can be a great time-saver if there are actions you find yourself performing often. Even if the initial action only takes a few seconds, that can add up to lots of time when repeated constantly.
4. Evernote Scannable
You might already be familiar with the app Evernote, which is a great note taking app that lets you easily capture bits of Web content, videos, images, or whole Web pages, saving them to a virtual clipboard for later review. Now the addition of Evernote Scannable lets you add hard copies of documents as well. Simply point your phone at a document and use Evernote Scannable to capture the image, and it will be added to the Evernote clipboard. You can also share notes with others, and capture business card information as well, which is great when at trade shows or business meetings with others.
Everybody likely knows or has been told that they should have different passwords for all of their different accounts. Obviously it can be difficult to remember so many passwords, which is where password managers come into play. One such password manager app is ‘1Password,’ (https://agilebits.com/onepassword) which stores all your passwords for your various accounts and enables you to easily and more quickly log into your various accounts using one particular password. Just make sure to make that top-level password an extremely hard one to crack, using a combination of upper and lowercase letters, numbers, and special characters.
6. Parallels Access
Did you forget to e-mail a document to someone from your home or office PC and didn’t save it to your Google Drive either? If you aren’t at home or in the office, getting that document where it needs to go in a timely fashion can be difficult, but not so with ‘Parallels Access’ (http://www.parallels.com/ca/products/access/). Once the app is set up, you’ll be able to access your files on your home or office computer from your mobile device, and easily transfer them.
Another type of app that seems to be proliferating greatly is the iPhone Conference Calling App. With so many to choose from, many people simply choose the first one they see and give it a try. This can be hit or miss as many are lacking features that would truly make the app a useful one. But one particular standout iPhone conference calling app that is loaded with features and easy to use is UberConference. This app lets you set up meetings within seconds, with just a few people or potentially thousands, making it ideal for all types of meetings, from simple work discussions to major presentations, and even customer support.
Peter Davidson works as a senior business associate helping brands and start ups to make efficient business decisions and plan proper business strategies. He is a big gadget freak who loves to share his views on latest technologies and applications.