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August 15, 2016

Six Technology Solutions to Improve Your Office Organization

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From financial software solutions to video conferencing, utilizing the right technology in your business is necessary to maximize the productivity of your organization and your employees. Technology assists with simple and new ways to give businesses a competitive advantage. The following are some easy to implement, yet effective solutions to improve office organization. If you aren’t sure what technologies are the best, check out these options to see what might work for you business.


Use of the Internet to connect with customers and associates has simplified the old method of shaking hands and keeping packs of business cards. While going out for events and meeting other colleagues remains to be the most effective means of making first contacts, you definitely want to remain connected afterwards, and that is where networking becomes necessary. Networking offers the most reliable and permanent way of storing contacts of the people you meet. Social media portals like LinkedIn also greatly enhance networking.


Co-operating with co-workers or like-minded business associates does not necessarily mean you have to leave your place of work. You can easily hold meetings remotely through phone or video conferencing. Using collaborative technology can improve your office organization by nurturing tighter professional relationships across your organization. It also incorporates immediate and secure sharing of information and files. Telecommunication can also accelerate decision-making in the organization. Video teleconferencing makes team members who are far away feel connected to their team. As a result, it leads to increased productivity, provision of brainstorming opportunities and lowered costs.

Financial Software Programs

Software programs can greatly improve cost management and help you in making faster and more informed decisions. Financial tracking software such as Microsoft Dynamics AX can help keep your finances in check and can also provide guidelines on financial decisions. This software has programs that will guide you on setting budgets and help you gauge spending and income. With programs like this in your organization, you will save the time you would have spent to analyze your business performance.

BYOD and Cloud Communications

Bring Your Own Device, or BYOD, refers to the trend of allowing employees to work from their personal device, giving them the freedom to work from anywhere and at any time. Cloud access to information and data is a key component of BYOD because accessibility and business productivity are related. Advantages include IT hardware cost reduction and saving on office space and expenses. Another benefit is that BYOD saves time. This is because employees do not have to spend time traveling to the workplace and will have more time to work on their tasks. You can even use programs like Lightstream Technology Partner to combine all your cloud tasks into one and integrate all technology.

CRM Software

Apart from increasing your level of customer service, a customer relationship management (CRM) can greatly increase your office productivity. This software is designed to assist you with data organization, streamline operations, and with online customer interactions. It is also a software that you can easily customize and scale. While most people use CRM majorly to facilitate business-customer relationships, it can as well be used to manage business contacts and employees.


This is a solution software that enables you to break down big projects into manageable chunks. If you are trying to manage many employees on one big project, then this is the tool you need. Producteev enables you to assign tasks to your employees and help with management of to-do lists across networks that you manage and build. It allows you to edit and update these collaborative to-do lists through different levels of permissions sorted by priority. Tracking of task and deadline updates give you an opportunity to see who is working and who needs supervision. You can spend more time and effort in areas where they are needed most.

You need to start implementing these technology solutions if you want your organization to take full advantage of the digital technologies that make businesses succeed today.


Brooke Chaplan is a freelance writer and blogger. She lives and works out of her home in Los Lunas, New Mexico. She loves the outdoors and spends most her time hiking, biking and gardening. For more information contact Brooke via Twitter @BrookeChaplan.