Google Apps for Work is getting a major makeover and a new name as the tech company strives to brings all of its services together in one place for its enterprise customers.
Dubbed G Suite, the set of intelligent apps includes Gmail, Docs, Drive, Calendar and Hangouts to name a few.
“All around the world, businesses are filling up with busyness. Employees today are more plugged-in than ever before, but technology too often gets in the way of turning ideas into game changers,” said Google Cloud senior director of G Suite marketing Kelly Campbell.
“For businesses, sharing and communicating has gotten complicated and often happens in silos. The bigger the company, the bigger the challenge.”
That is where G Suite comes in, Campbell said, because it offers real-time collaboration that can “break down silos, connect people and empower them to work together” which translates into the “speed, agility and impact needed to compete in today’s market.”
Some handy new tools available under G Suite include Quick Access, Drive for teams and Meetings for teams as well as smarter scheduling, spreadsheets, documents and presentations.
Quick Access in Drive on Android makes all of your relevant files easily accessible when you open Drive. Machine learning determines relevance based on your interaction with colleagues, recurring meetings and activity in Drive.
“Our customer research shows that Quick Access saves about 50 percent of the time an employee would usually spend finding a file,” Google Cloud vice-president of apps Prabhakar Raghavan said in a blog post.
Drive for teams
Google Drive has been adapted to better suit teams at work. Dubbed Team Drives, the new model, ensures content ownership and sharing are managed at the team level. Team Drives can immediately add and give access to a new team member or remove a departing team member. Team Drives is currently in beta and is being tested by a small group of testers. Google now plans to widen its test group via its Early Adopter Program.
Meetings for teams
Using Google Hangouts technology, Google is making virtual meetings easier for businesses and their employees. With no downloads or browser plugins necessary, users cans invite anyone or join from any device, even without an account or a data connection.
A short link and dial-in phone number are provided for all meetings, making it easier to invite up to 50 participants.
Meetings for teams also offers integration with Calendar and instant screen sharing. Currently in the testing phase, Google is now opening Team Drives to a larger group of testers via an Early Adopter Program.
Google is pairing Calendar with machine intelligence to help users schedule meetings when all invitees are free. “When the list of invitees grows long and no times are available, Calendar will suggest times across the group where the conflicts are easiest to resolve, such as recurring 1:1 meetings,” Raghavan said.
Google has added machine intelligence to Explore in Google Sheets, so the computer understands the users language, meaning no expertise is required to use the software. Users simply enter a query using natural language and Explore in Google Sheets will use Natural Language Processing to translate that query into a formula and offer an instant answer.
Google has again applied machine learning to it software, this time Explore in Google Docs, so users can automatically receive recommend related topics to learn about, images to insert and more content to discover. Explore in Docs can be used to find a related document from Drive.
Explore in Google Slides now offers layout suggestions to help improve content.
“We’ve seen that people save over 30 percent of the time they would have spent on formatting when they used this capability,” Raghavan said. “In just a couple of clicks, you’ll have slides so polished people will think you’re a professional graphic designer.”
Like Google’s other offerings, machine learning is used to enable the software to learn and improve over time.
Raghavan said there will be more updates and tools to come in the future.