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Preventative Maintenance Software Is the Way To Go In Today’s Digital World: Here’s All The Ways In Which It Can Benefit Your Firm

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In today’s time, technology has become a strong pillar for organizational success. Such is the dependence that it is hard to imagine even a day without it. More so, in the case of the manufacturing industry.

Due to this reason, maintenance and management software is something that organizations can no longer overlook. Such software avoids accidental failures and ensures that everything runs smoothly at all times. When companies invest in such software, they also reduce their expenses that such systemic failures can cost.

CMMS and EAM are two such preventive maintenance software that has become essential in today’s digital world. Let’s look at the benefits that they bring to the table.

Longer Asset Life

In manufacturing industries, the equipment is perhaps the most expensive asset after real estate. Some of these machines are incredibly valuable to the manufacturing process. While repairing them can be stressful, replacing them is altogether a different story.

Maintenance is an effective way to avoid such situations. With preventive maintenance software, organizations can schedule regular exercises to check if the equipment has any faults. If yes, timely action and replacement can prevent longterm business impact.

When the faulty parts are replaced at the right time, the asset’s life increases. However, organizations should identify their most crucial assets to make the best use of preventive maintenance software.

Higher Productivity

Apart from scheduling maintenance activities, the software also shares additional information about the job at hand. The software contains detailed instructions about repairs and replacement. Moreover, the software will also tell you if you have the necessary parts to carry out the maintenance task.

With cloud features, this software also allows you to share and access files through the mobile phone. There is no need to be physically there to ensure that the work is done correctly.

Since the software contains the history of repairs, it also gives a red flag if it is time to change a faulty part. As you do this, it ensures high productivity at all times.

No or Lesser Downtime

Any person who has ever dealt with a broken good at home would know the time it takes to replace the faulty part. It may take days to procure the components and get it up and running. Heavy machinery used in industries are much more complex, and the parts rarer to find.

The CMM or eam software tracks the parts. It informs the concerned team of the components that may be needed in the future. The maintenance team can quickly get on with arranging it.

As this happens, the downtime gets reduced. Such software offers continuity of work at all times.

Better Operational Efficiency

Apart from ensuring the smooth working of assets, preventive maintenance software also enables operational efficiency. In other words, it helps the organizations in streamlining their processes and deliver quality products and services to the customers. At the same time, it also does so in a cost-effective manner.

One of the most beneficial features of such software is the availability of reports for making crucial decisions. For instance, a large manufacturing unit may have multiple assets assigned to do different tasks. The software will contain a record of the machines along with the model, purchase date, and maintenance history.

The reports can also flag the models and the specific machines that are prone to failures shortly. It is crucial information for the executives who have to make financial decisions about the organization. They can allocate funds in advance to buy new equipment and ensure a high degree of operational efficiency.

Reduced Costs

Maintenance can be either preventive or reactive. In the latter method, the action starts when the problem is already standing on your door. By then, it could become too big or too costly to handle.

On the other hand, preventive maintenance allows you to fix your assets timely. It provides better control over matters before they get out of hand. Usually, the problems are small and easy to fix.

As the teams work to take preventive measures, organizations can avoid more prominent and expensive obstacles.

Better Access to Information

In the absence of software, all the machine-specific information is stored in spreadsheets. When something goes wrong, the maintenance team has to dig into these sheets to find the correct information. It can be a tedious task and also delays the process.

Preventive maintenance software ensures that all the information is readily available on the fingertips. As the team can directly access the details, it limits the scope for any miscommunication. The team members can look at their work orders and get going with complete information at their hands.

Consistent Reporting and KPIs

For organizations that have multi-location facilities, the data reports can be inconsistent. Due to discrepancies, collating data can become a tedious task. It can directly and adversely impact asset performance.

With preventative maintenance software, organizations can have more consistency in the reports. Moreover, a few software will also allow you to track KPIs like maintenance workload, response time, and maintenance cost. With all this information at hand, organizations can make better asset-related decisions.

Better Organizational Practices

When the maintenance is reactive, organizations may not have the right information to make crucial decisions related to asset replacement or disposal. Moreover, it becomes a task to introduce new practices. Despite holding multiple meetings, it may still not get done.

To introduce better practices, the organization first needs to understand the ground reality. From honest reports on work-orders to responses, everything needs to be carefully analyzed. Preventive maintenance software like EAM provides all this information in one place.

As the data is evaluated, the managers are in a better position to make crucial decisions. They can also change the workflows and processes in the system to tackle the problem areas. As everything is governed by a system, it becomes easier for them to implement best practices and also ensure that the engineers adhere to them.


In today’s world, time is of the essence. Having preventive maintenance software is no longer a question for industries. It has become a necessity.

From decreasing costs to enhancing productivity, it can deliver on multiple fronts and lead to better efficiency.

About the author


Patricia Reid